Importing records into the database should be handled by a knowledgeable and skilled staff member. Please carefully read the instructions below.
The required format for import is a file containing tab separated fields with each record terminated by a newline character. Any line containing a newline character within any field will cause the import to be terminated on that record. The first line of the import file must contain a list of tab separated database fields as defined in the Database Editor.
Import supports two variations of file formats. The first format looks exactly like an export file created by (see below). The second format allows the user to specify specific Controlled Name or Option fields in the first header line. For an example file, create an export file from the Administration menu and examine the file.
To accomodate multiple Controlled Names or Classifications already assigned to a Resource Record, a line must exist for each one, with the additional Resource fields duplicated. In other words, if a Resource Record has three ControlledNames and two Classifications, five lines for that particular resource should be in the file. Resources that have no ControlledNames or Classifications assigned to them should just have either an empty string (\0) or nothing between the tab separators for those fields.
If the Title field is left blank for subsequent additional Controlled Names, those ControlledNames will be assigned to the last record that contained a title
Once the records have been imported, both the search and recommender databases should be rebuilt so that searching and the recommender system work correctly.
To import a data file:
NOTE: Importing resource records with images is not supported at this time.